Last Updated: December 23, 2025

1. Introduction

The Pat and Charles Fullerton Foundation (“we,” “our,” or “us”) is committed to protecting the privacy of our scholarship applicants and their families. This Privacy Policy explains how we collect, use, and safeguard the personal information you submit through pcfullertonfoundation.org and our application process.

2. Information We Collect

To administer the scholarship program for children of California Department of Fish & Wildlife employees, we collect specific personal information, including but not limited to:

• Applicant Information: Name, address, phone number, email address, and date of birth.
• Academic Records: Official high school or college transcripts, GPA, and enrollment status.
• Family Information: Proof of parent/guardian employment with the California Department of Fish & Wildlife to verify eligibility.
• Application Materials: Personal essays, career goals, and letters of recommendation.

3. How We Use Your Information

We use the collected information solely for the following purposes:

• Eligibility Verification: To confirm applicants meet the specific criteria (e.g., dependent of a current employee, GPA requirements).
• Selection Process: To review and score applications for scholarship awards.
• Communication: To notify applicants of their status and contact scholarship recipients.
• Record Keeping: To maintain historical records of scholarship recipients as required by law for non-profit foundations.

4. Information Sharing and Disclosure

We do not sell or rent your personal information. We may share your information only in the following circumstances:

• Selection Committee: Application materials are reviewed by our internal scholarship selection committee.
• Legal Requirements: If required by law, regulation, or legal process.
• Service Providers: With trusted third-party service providers who assist us in operating our website or administering the program (e.g., email services), provided they agree to keep this information confidential.

5. Data Security

We implement reasonable security measures to protect the integrity and privacy of the personal information submitted to us, both during transmission and once received. However, no method of transmission over the Internet or electronic storage is 100% secure.

6. Retention of Data

We retain application data for [Number] years to comply with grant-making regulations and for tax auditing purposes. Unsuccessful application data is deleted/destroyed after the selection cycle concludes.

7. Your Rights

Depending on your jurisdiction, you may have rights regarding your personal data, including the right to access, correct, or delete the information we hold about you. To exercise these rights, please contact us.

8. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact:

Pat and Charles Fullerton Foundation

PO. Box 2236

Placerville, CA 95667